Employers are Required to Provide Employees with Itemized Check Stubs: CA Labor Code 226
The labor code has specific requirements regarding check stubs. To avoid fines please be sure you are in compliance. For your convenience we have posted the Labor Code pertaining to this law as well as other helpful links on the CA Department of Industrial Relations website.
California Labor Code 226. Section (a)
(a) Every employer shall, semimonthly or at the time of each payment of wages, furnish each of his or her employees, either as a detachable part of the check, draft, or voucher paying the employee’s wages, or separately when wages are paid by personal check or cash, an accurate itemized statement in writing showing
(1) gross wages earned,
(2) total hours worked by the employee, except for any employee whose compensation is solely based on a salary and who is exempt from payment of overtime under subdivision (a) of Section 515 or any applicable order of the Industrial Welfare Commission,
(3) the number of piece-rate units earned and any applicable piece rate if the employee is paid on a piece-rate basis,
(4) all deductions, provided that all deductions made on written orders of the employee may be aggregated and shown as one item,
(5) net wages earned,
(6) the inclusive dates of the period for which the employee is paid,
(7) the name of the employee and only the last four digits of his or her social security number or an employee identification number other than a social security number,
(8) the name and address of the legal entity that is the employer, and if the employer is a farm labor contractor, as defined in subdivision (b) of Section 1682, the name and address of the legal entity that secured the services of the employer, and
(9) all applicable hourly rates in effect during the pay period and the corresponding number of hours worked at each hourly rate by the employee and, beginning July 1, 2013, if the employer is a temporary services employer as defined in Section 201.3, the rate of pay and the total hours worked for each temporary services assignment. The deductions made from payments of wages shall be recorded in ink or other indelible form, properly dated, showing the month, day, and year, and a copy of the statement or a record of the deductions shall be kept on file by the employer for at least three years at the place of employment or at a central location within the State of California. For purposes of this subdivision,”copy” includes a duplicate of the itemized statement provided to an employee or a computer-generated record that accurately shows all of the information required by this subdivision.
Click on the following link for a complete list of THE LAWS RELATING TO THE TIME, MANNER AND PAYMENT OF WAGES.
Other sources of information found on the California Department of Industrial Relations website include:
- Information sheets and publications: http://www.dir.ca.gov/dlse/DLSE-Publications.htm
- IWC Orders: http://www.dir.ca.gov/Iwc/WageOrderIndustries.htm
- Opinion letters: http://www.dir.ca.gov/dlse/DLSE_OpinionLetters.htm
- Workplace postings: http://www.dir.ca.gov/wp.asp
- DLSE Policies and Enforcement Manual: http://www.dir.ca.gov/dlse/Manual-Instructions.htm
- New legislation: http://www.dir.ca.gov/Rulemaking/DIRProposed.html#DLSE
- Forms: http://www.dir.ca.gov/dlse/DLSE-Forms.htm
- Publications: http://www.dir.ca.gov/dlse/DLSE-Publications.htm
- Training opportunities: http://www.dir.ca.gov/dlse/EDDTrainingFlyer.pdf
Source: CA DIR
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