Revised Form I-9 Published – Employers Must Use by Jan. 22, 2017

The U.S. Citizenship and Immigration Services (USCIS) today published a revised version of Form I-9, Employment Eligibility Verification.

By Jan. 22, 2017, employers must use only the new version, dated 11/14/2016 N. Until then, they can continue to use the version dated 03/08/2013 N or the new version.

Among the changes in the new version, Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.

Other changes include:

  • The addition of prompts to ensure information is entered correctly.
  • The ability to enter multiple preparers and translators.
  • A dedicated area for including additional information rather than having to add it in the margins.
  • A supplemental page for the preparer/translator.

The instructions have been separated from the form, in line with other USCIS forms, and include specific instructions for completing each field.

The revised Form I-9 is also easier to complete on a computer. Enhancements include drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start over. When the employer prints the completed form, a quick response (QR) code is automatically generated, which can be read by most QR readers.

Form I-9 requirements were established in November 1986 when Congress passed the Immigration Reform and Control Act (IRCA). IRCA prohibits employers from hiring people, including U.S. citizens, for employment in the United States without verifying their identity and employment authorization on Form I-9.

Download the Revised Form I-9 from the Payroll Masters downloads page. The form can be found under the “Federal Forms” tab, or the “New Hire” tab. (Save the document to your downloads, then open from your computer not your internet browser).

To view the new document you must have Adobe Reader 8 or higher installed. To install visit www.adobe.com

For more information about USCIS and its programs, please visit uscis.gov or follow us on Twitter (@Everify), YouTube (/uscis), Facebook(/uscis), and the USCIS blog The Beacon.

Source: USCIS  |  2016 © Copyright Payroll Masters

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